How to Print a Return Address on an Envelope — Complete Guide

Printing a return address correctly ensures the postal service can send your mail back if delivery fails. Clean placement also improves sorting-machine accuracy and prevents delays. You can print a return address using Word, Google Docs, or a browser-based tool like Print Envelope Online, which shows a live preview for perfect alignment.

What a Return Address Should Include

A proper return address includes your name or business name, street address, city, state and ZIP code. Companies may include optional elements such as a department name, suite number, website or a small tagline. Keep each line concise and use standard abbreviations.

Where to Place the Return Address

The return address goes in the upper-left corner of the envelope. Leave a margin of 10–15 mm from the top and left edges. Use three to four clean lines of text. Business envelopes sometimes place the return address on the upper-right side for branded layouts. Wedding invitations may use centered address blocks for style.

Correct Fonts & Readability

Use simple fonts like Arial, Calibri or Helvetica. A size between 10–12 pt works best. Avoid italics, script fonts or decorative styles because postal scanners may fail to read them. Keep color contrast strong.

How to Print a Return Address Using Different Tools

Printing a Return Address in Microsoft Word

Word includes a built-in envelope feature. Open the Mailings tab, select Envelopes, enter your return address, choose the envelope size and check the feed method. Word automatically positions the block for most standard sizes.

Printing a Return Address Using Google Docs

Google Docs does not include an envelope tool, but you can create a custom page size or use an add-on. Set a page size that matches your envelope, position the return address manually, and print using your printer’s envelope settings.

Using an Online Envelope Layout Tool

A browser-based layout tool gives the most accurate preview. You can adjust millimeter-based offsets, upload your logo, and save printer profiles for reuse. This method avoids template issues and works on all devices. If you need help formatting the main delivery address too, see how to print an address on an envelope.

Adding a Logo or Business Branding

Companies often place their logo above or beside the return address. Keep at least 4–6 mm of spacing between the logo and text. Use a high-resolution image to prevent blurring. Keep logos small enough to avoid entering postal barcode zones.

Printer Feed Orientation & Settings

Printers feed envelopes differently. Some printers feed face-up, others face-down. The flap orientation also changes how the return address prints. Check the tray icon near your printer’s feed slot. Set the paper type to Envelope for smoother printing.

Troubleshooting Common Return Address Issues

Text Prints Too High or Too Far Left

Adjust the top and left offsets by a few millimeters at a time. Reprint and compare. For common alignment problems, see how to fix common envelope printing problems.

Jams or Wrinkled Envelopes

Envelopes jam when loaded loosely or when fed through a tight paper path. Use the manual feed tray when possible and align the side guides snugly. Always test one envelope before running a stack.

Faint, Blurry or Smudged Text

Switch from “Best” to “Normal” quality for coated envelopes, or clean the print heads if the text appears patchy. Strong contrast improves scanner recognition.

FAQs

Do I need to include a return address?

It is recommended because undeliverable mail can only be returned if a return address is printed clearly.

Can I print return addresses on colored envelopes?

Yes, as long as the ink contrasts strongly. Avoid dark colors that interfere with postal scanners.

Can businesses print return addresses on the right side?

Yes. Many corporate envelopes place the return address or logo block on the upper-right corner for branding, provided the recipient block remains clear.

Conclusion

A clear return address improves deliverability and gives your mail a professional look. Use readable fonts, proper margins and a short test print before bulk printing. You can print return addresses easily using Word, Google Docs or a browser-based tool. To design and print a full envelope layout with precise alignment, try Print Envelope Online.