Microsoft Word for Mac includes a built-in envelope printing feature that allows you to create and print mailing envelopes for business, academic, and personal use.
While the layout and print dialogs differ slightly from the Windows version, Word for Mac still provides full control over envelope size, address placement, and printer feed options.
This guide explains how to print an envelope in Word for Mac, including envelope setup, size selection, printer loading, macOS print settings, alignment tips, and solutions to common problems.
What You Need Before You Start
Before printing an envelope in Word for Mac, make sure you have:
A printer that supports envelope printing
Flat, printer-compatible envelopes (inkjet or laser)
The correct envelope size
Your printer properly added in macOS
Printing one test envelope first helps avoid wasted supplies.
Supported Envelope Sizes in Word for Mac
| Envelope Type | Size |
|---|---|
| #10 | 4.125 × 9.5 inches |
| DL | 110 × 220 mm |
| C6 | 114 × 162 mm |
| C5 | 162 × 229 mm |
Custom envelope sizes can also be created using Page Setup.
How to Set Up an Envelope in Word for Mac
The envelope tool is available from the Mailings menu in Word for Mac.
Follow these steps:
Open Microsoft Word on your Mac.
Click Mailings in the top menu.
Select Envelopes.
Enter the Delivery Address.
Enter the Return Address (optional).
Click Options to adjust envelope settings.
The envelope setup window controls the size and layout of your envelope.
Envelope Options Explained
Inside the Options menu, you can:
Choose the envelope size
Adjust the font for delivery and return addresses
Set margins for better alignment
Always select the size that matches your physical envelope.
How to Load the Envelope on a Mac-Compatible Printer
Envelope loading varies by printer, but these general steps apply to most models:
Turn off the printer.
Open the main or rear paper tray.
Place one envelope in the tray.
Adjust the paper guides gently.
Keep the envelope flat and unbent.
Turn the printer back on.
Using one envelope at a time improves feeding accuracy.
Print an Envelope in Word for Mac
After setting up the envelope:
Click Print in the envelope window.
The macOS print dialog will open.
Select your printer.
Choose the correct paper size.
Click Print.
Word sends the envelope to your printer as a single-page job.
Choosing the Correct Tray in macOS Print Settings
Mac printers often allow you to choose a paper source.
In the print dialog:
Open Paper Feed or Media & Quality
Select Manual Tray or Multipurpose Tray if available
Confirm the envelope size
Choosing the correct tray prevents feeding problems.
Printing Envelopes from an Existing Document
If you already have a letter open:
Go to Mailings > Envelopes.
Word may automatically detect the address.
Review the formatting.
Click Print.
This saves time when sending mail.
Printing Multiple Envelopes Using Mail Merge
Word for Mac supports envelope mail merge for bulk printing.
Basic steps:
Click Mailings > Start Mail Merge > Envelopes.
Choose your envelope size.
Select your recipient list.
Insert address fields.
Complete the merge and print.
Mail merge is useful for business and event mailings.
Print Alignment Tips
To keep your addresses properly positioned:
Confirm the envelope size
Align the envelope carefully in the tray
Print a test envelope
Adjust margins slightly
Keep scaling at 100%
Small adjustments usually fix alignment issues.
Common Problems and Fixes
Envelope Prints Rotated
Check orientation in the print dialog
Confirm feed direction
Adjust envelope layout settings
Envelope Will Not Feed
Use the manual feed tray
Load only one envelope
Avoid thick or padded envelopes
Address Prints Off-Center
Recheck envelope size
Adjust margin settings
Confirm printer tray selection
Printer Not Showing on Mac
Check Wi-Fi connection
Restart the printer
Re-add the printer in System Settings
Best Print Settings Checklist
Paper Size: Match envelope size
Orientation: Based on feed direction
Tray: Manual or multipurpose
Paper Type: Plain / Envelope
Scaling: 100%
Can You Print a Logo on an Envelope in Word for Mac?
Yes, logos can be added to envelopes in Word for Mac.
Tips for best results:
Place logos in the top-left area
Leave space from the edges
Avoid the flap area
Use high-resolution images
Simple designs produce cleaner prints.
Final Tips
Printing envelopes in Word for Mac is easy once the correct size, tray, and feed direction are selected. Running a test print helps avoid mistakes and ensures professional-looking mail.
This guide covers everything you need to know about envelope printing in Microsoft Word for Mac for accurate, consistent results.