Apache OpenOffice Writer is a widely used free word processor that includes a built-in envelope feature. This tool allows you to enter addresses, choose envelope sizes, adjust layout positions, and print envelopes directly without creating a custom document from scratch. With the correct setup and printer settings, you can produce clean, professional envelopes for personal or business use.
This guide explains how to print an envelope in OpenOffice, including supported sizes, step-by-step setup, printer loading, alignment tips, and solutions to common printing problems.
Does OpenOffice Support Envelope Printing?
Yes, OpenOffice Writer includes an Envelope tool that lets you:
Add delivery and return addresses
Select standard envelope sizes
Adjust text placement
Choose printer feed options
You can use it for single envelopes or repeat printing with different addresses.
Supported Envelope Sizes
| Envelope Type | Size |
|---|---|
| #10 | 4.125 × 9.5 in |
| DL | 110 × 220 mm |
| C6 | 114 × 162 mm |
| C5 | 162 × 229 mm |
If your envelope size is not listed, you can create a custom size in the Format tab.
Recommended Envelopes
For best results, use:
Flat, unpadded envelopes
Inkjet-compatible envelopes for inkjet printers
Laser-compatible envelopes for laser printers
20–24 lb paper weight
Avoid:
Bubble or padded envelopes
Glossy or coated envelopes
Envelopes with thick adhesive areas
How to Load Envelopes in Your Printer
Correct loading prevents jams and crooked printing.
Turn off the printer.
Open the manual feed or main paper tray.
Place one envelope in the tray.
Adjust the paper guides to fit snugly.
Keep the envelope flat and straight.
Turn the printer back on.
Always print one envelope at a time.
Envelope Orientation Guide
Orientation depends on how your printer feeds envelopes.
General tips:
Follow the tray diagram on your printer
Keep the flap out of the print path
Align the envelope straight
If the text prints upside down, rotate the envelope 180° and try again.
Step-by-Step Envelope Setup in OpenOffice
OpenOffice Writer provides an Envelope dialog with multiple setup tabs.
Open OpenOffice Writer.
Click Insert > Envelope.
In the Envelope tab, enter the Addressee and Sender details.
Open the Format tab.
Select your Envelope size (such as #10, DL, or C6).
Adjust the address positions if needed.
Open the Printer tab.
Choose the correct feed method based on how the envelope is loaded.
Click New Document or Print.
OpenOffice will generate an envelope layout ready for printing.
Printing a Single Envelope
To print one envelope quickly:
Use Insert > Envelope
Enter the addresses
Click Print from the Envelope window
This is the fastest method for occasional mailing.
Printing Multiple Envelopes
For multiple envelopes:
Save the envelope document
Change the address for each print
Or use OpenOffice database features for batch printing
This works well for small mailing lists.
Print Alignment Tips
To keep addresses centered:
Select the correct envelope size
Keep scaling at 100%
Print a test envelope first
Adjust margins slightly if needed
Use the manual feed tray
Minor adjustments usually solve alignment issues.
Common Problems and Fixes
Paper Jams
Load one envelope at a time
Use flat envelopes
Avoid thick adhesive areas
Misaligned Text
Recheck the envelope size
Adjust address positions
Confirm feed orientation
Smudged Ink or Toner
Use printer-compatible envelopes
Let ink dry fully
Avoid glossy surfaces
Envelope Feeds Incorrectly
Adjust paper guides
Use the manual feed tray
Try a different feed method in the Printer tab
Best Print Settings
Paper Size: Match envelope size
Paper Type: Plain / Envelope
Tray: Manual Feed or Envelope Tray
Orientation: Based on feed method
Scaling: 100%
Print Quality: Normal
These settings help ensure consistent results.
Can You Print Logos on Envelopes?
Yes, you can add logos to envelopes in OpenOffice.
For best results:
Place logos in the top-left corner
Keep space from the edges
Avoid the flap area
Use high-resolution images
Simple designs print more clearly.
Alternative Online Envelope Printing Option
If you need to send large volumes of mail, online envelope printing services can handle bulk printing, addressing, and mailing without using your local printer.
Final Tips
Printing envelopes in OpenOffice is straightforward when you use the built-in Envelope feature and select the correct size and feed options. By loading envelopes properly, keeping scaling at 100%, and running a test print, you can produce professional envelopes for business or personal use.
This guide covers everything you need to know about envelope printing in OpenOffice.