The #10 envelope is the most commonly used business envelope for letters, invoices, and official correspondence. Microsoft Word includes a built-in envelope printing feature that makes it easy to format, address, and print #10 envelopes accurately. When the correct size, feed method, and printer settings are selected, you can produce clean, professional-looking envelopes in just a few steps.
This guide explains how to print a #10 envelope in Microsoft Word, including size confirmation, setup steps, printer loading, alignment tips, and solutions to common printing problems.
Confirm the #10 Envelope Dimensions
Before printing, it is important to confirm that you are using the correct envelope size.
| Envelope Type | Size |
|---|---|
| #10 | 4.125 × 9.5 inches (105 × 241 mm) |
A #10 envelope is designed to hold a standard letter-size page folded into thirds.
What You Need Before You Start
Make sure you have the following:
Flat, unpadded #10 envelopes
A printer that supports envelope printing
Microsoft Word installed on your computer
Inkjet-compatible envelopes for inkjet printers or laser-compatible envelopes for laser printers
Printing one test envelope first helps prevent wasted supplies.
Set Up the #10 Envelope in Microsoft Word
Microsoft Word has a built-in envelope tool that automatically formats the layout for you.
Follow these steps:
Open Microsoft Word.
Click the Mailings tab.
Select Envelopes.
Enter the Delivery Address and Return Address.
Click Options.
Open the Envelope Options tab.
Select #10 from the Envelope size list.
Click OK.
Word will now format the envelope to the correct #10 dimensions.
Choose the Correct #10 Envelope Size
In the Envelope Options window:
Make sure #10 is selected
If #10 is not visible, choose Custom Size
Enter the width and height manually
Correct sizing ensures the address prints in the proper location.
Envelope Printing Options That Matter
The Printing Options tab in Word controls how the envelope feeds through your printer.
Important settings include:
Feed method (face up or face down)
Flap position
Left or right feeding direction
Use Word’s envelope diagram to match how the envelope is loaded in your printer.
How to Load a #10 Envelope in Your Printer
Proper loading prevents jams and misaligned prints.
Turn off the printer.
Open the manual feed or main tray.
Place one #10 envelope in the tray.
Adjust the paper guides to fit the envelope.
Keep the envelope flat and straight.
Turn the printer back on.
Always print one envelope at a time for best results.
Print Alignment Tips for #10 Envelopes
To keep addresses centered and readable:
Confirm the envelope size is #10
Keep scaling set to 100%
Print a test envelope first
Adjust margins slightly if needed
Use the manual feed tray when available
Small adjustments can make a big difference in alignment.
Common Problems and Fixes
Paper Jams
Use flat, unpadded envelopes
Load one envelope at a time
Avoid thick adhesive areas
Off-Center Printing
Recheck the envelope size
Adjust margins in Word
Confirm feed orientation
Smudged Ink or Toner
Use printer-compatible envelopes
Let ink dry fully before handling
Avoid glossy envelope surfaces
Envelope Feeds Incorrectly
Adjust the paper guides
Try the manual feed tray
Rotate the envelope and test again
Best Print Settings for #10 Envelopes
Paper Size: #10
Paper Type: Plain / Envelope
Tray: Manual Feed or Envelope Tray
Orientation: Based on printer feed
Scaling: 100%
Print Quality: Normal
These settings help ensure consistent results.
Can You Print a Logo on a #10 Envelope?
Yes, you can add a logo to your #10 envelope in Microsoft Word.
For best results:
Place the logo in the top-left corner
Keep space from the edges
Avoid the flap and adhesive areas
Use high-quality images
Simple logo designs print more clearly.
Final Tips
Printing a #10 envelope in Microsoft Word is easy when you use the built-in envelope tool and select the correct size and feed options. By loading the envelope properly, keeping scaling at 100%, and running a test print, you can create professional envelopes for business or personal use.
This guide covers everything you need to know about printing #10 envelopes in Microsoft Word.