The 6×9 envelope is commonly used for mailing folded brochures, small catalogs, invitations, and multi-page documents. It offers more space than standard business envelopes while still being compact enough for regular mail. Microsoft Word allows you to print 6×9 envelopes by selecting the correct envelope size or creating a custom size when necessary.
This guide explains how to print a 6×9 envelope in Microsoft Word, including size confirmation, setup steps, printer loading, alignment tips, and solutions to common printing problems.
Confirm the 6×9 Envelope Dimensions
Before printing, confirm that your envelope matches the standard 6×9 size.
| Envelope Type | Size |
|---|---|
| 6×9 | 6 × 9 inches (152 × 229 mm) |
A 6×9 envelope is suitable for folded documents, brochures, and invitation inserts.
What You Need Before You Start
Make sure you have the following:
Flat, unpadded 6×9 envelopes
A printer that supports medium-size envelope printing
Microsoft Word installed on your computer
Inkjet-compatible envelopes for inkjet printers or laser-compatible envelopes for laser printers
Because 6×9 envelopes are larger than standard #10 envelopes, always print one test envelope first.
Set Up the 6×9 Envelope in Microsoft Word
Microsoft Word includes an envelope tool, but 6×9 may not always appear as a preset size depending on your printer driver.
Follow these steps:
Open Microsoft Word.
Click the Mailings tab.
Select Envelopes.
Enter the Delivery Address and Return Address.
Click Options.
Open the Envelope Options tab.
Look for 6×9 in the Envelope size list.
If it is not listed, choose Custom Size.
Enter 6 inches for width and 9 inches for height.
Click OK.
Word will now format the envelope to the correct 6×9 dimensions.
Choose the Correct 6×9 Envelope Size
In the Envelope Options window:
Select 6×9 if available
Use Custom Size if it is missing
Double-check the width and height values
Correct sizing ensures the address prints in the proper position.
Envelope Printing Options That Matter
The Printing Options tab in Word controls how 6×9 envelopes feed through your printer.
Important settings include:
Feed method (face up or face down)
Flap position
Left or right feeding direction
Use the envelope diagram in Word to match how the 6×9 envelope is loaded in your printer.
How to Load a 6×9 Envelope in Your Printer
Medium-size envelopes require careful loading to avoid jams.
Turn off the printer.
Open the manual feed or multipurpose tray.
Place one 6×9 envelope in the tray.
Adjust the paper guides to fit snugly.
Keep the envelope flat and straight.
Turn the printer back on.
Avoid stacking multiple 6×9 envelopes in the tray.
Print Alignment Tips for 6×9 Envelopes
To keep addresses centered on medium-size envelopes:
Confirm the envelope size is set to 6×9
Keep scaling set to 100%
Print a test envelope first
Adjust margins slightly if needed
Use the manual feed tray for better control
6×9 envelopes may require small margin adjustments for perfect alignment.
Common Problems and Fixes
Paper Jams
Use flat, unpadded envelopes
Load only one envelope at a time
Avoid thick adhesive areas
Off-Center Printing
Recheck the custom size settings
Adjust margins in Word
Confirm feed orientation
Smudged Ink or Toner
Use printer-compatible envelopes
Allow ink or toner to set before handling
Avoid glossy envelope surfaces
Envelope Feeds Crooked
Adjust the paper guides carefully
Use the manual feed tray
Keep the envelope edges straight
Best Print Settings for 6×9 Envelopes
Paper Size: 6×9 or Custom
Paper Type: Plain / Envelope
Tray: Manual Feed or Multipurpose Tray
Orientation: Based on printer feed
Scaling: 100%
Print Quality: Normal
These settings help prevent feeding errors and misalignment.
Can You Print a Logo on a 6×9 Envelope?
Yes, you can print logos on 6×9 envelopes in Microsoft Word.
For best results:
Place the logo in the top-left corner
Keep space from the edges
Avoid the flap and adhesive areas
Use high-resolution images
Simple logo designs print more clearly on medium-size envelopes.
Final Tips
Printing a 6×9 envelope in Microsoft Word is straightforward when you use the correct size and feed options. By loading the envelope properly, keeping scaling at 100%, and running a test print, you can produce clean and professional envelopes for brochures, invitations, and folded documents.
This guide covers everything you need to know about printing 6×9 envelopes in Microsoft Word.