A7 envelopes are widely used for invitations, greeting cards, announcements, and special event mail. They are designed to fit 5×7 cards and small inserts perfectly. Microsoft Word makes it easy to format and print A7 envelopes by using its built-in envelope tool or a custom size setup when needed.
This guide explains how to print an A7 envelope in Microsoft Word, including size confirmation, setup steps, printer loading, alignment tips, and solutions to common printing problems.
Confirm the A7 Envelope Dimensions
Before printing, confirm that your envelope matches the standard A7 size.
| Envelope Type | Size |
|---|---|
| A7 | 5.25 × 7.25 inches (133 × 184 mm) |
A7 envelopes are commonly used for 5×7 invitation cards and announcements.
What You Need Before You Start
Make sure you have the following:
A7 envelopes
A printer that supports small envelope printing
Microsoft Word installed on your computer
Inkjet-compatible envelopes for inkjet printers or laser-compatible envelopes for laser printers
Because A7 envelopes are smaller than standard business envelopes, always print one test envelope first.
Set Up the A7 Envelope in Microsoft Word
Microsoft Word includes an envelope tool that supports common invitation envelope sizes.
Follow these steps:
Open Microsoft Word.
Click the Mailings tab.
Select Envelopes.
Enter the Delivery Address and Return Address.
Click Options.
Open the Envelope Options tab.
Select A7 from the Envelope size list.
If A7 is not listed, choose Custom Size.
Enter 5.25 inches for width and 7.25 inches for height.
Click OK.
Word will now format the envelope for A7 dimensions.
Choose the Correct A7 Envelope Size
In the Envelope Options window:
Select A7 if available
Use Custom Size if it is missing
Double-check the width and height values
Correct sizing ensures the address prints in the proper position.
Envelope Printing Options That Matter
The Printing Options tab in Word controls how A7 envelopes feed through your printer.
Important settings include:
Feed method (face up or face down)
Flap position
Left or right feeding direction
Use Word’s envelope diagram to match how the envelope is loaded in your printer.
How to Load an A7 Envelope in Your Printer
Small envelopes require careful loading to avoid jams.
Turn off the printer.
Open the manual feed or main tray.
Place one A7 envelope in the tray.
Adjust the paper guides tightly.
Keep the envelope flat and straight.
Turn the printer back on.
Avoid loading multiple A7 envelopes at once.
Print Alignment Tips for A7 Envelopes
To keep addresses centered on small envelopes:
Confirm the envelope size is A7
Keep scaling set to 100%
Print a test envelope first
Adjust margins slightly if needed
Use the manual feed tray
Small envelopes often need fine margin adjustments.
Common Problems and Fixes
Paper Jams
Load only one envelope
Use flat, non-padded envelopes
Avoid thick adhesive areas
Off-Center Printing
Recheck the envelope size
Adjust margins in Word
Confirm feed orientation
Smudged Ink or Toner
Use printer-compatible envelopes
Let ink dry fully
Avoid glossy surfaces
Envelope Feeds Crooked
Adjust the paper guides tightly
Use the manual feed tray
Keep the envelope straight
Best Print Settings for A7 Envelopes
Paper Size: A7 or Custom
Paper Type: Plain / Envelope
Tray: Manual Feed
Orientation: Based on printer feed
Scaling: 100%
Print Quality: Normal
These settings help prevent misalignment and jams.
Can You Print a Logo on an A7 Envelope?
Yes, you can print logos on A7 envelopes in Microsoft Word.
For best results:
Place the logo in the top-left corner
Keep space from the edges
Avoid the flap and adhesive areas
Use high-resolution images
Simple designs print more clearly on small envelopes.
Final Tips
Printing an A7 envelope in Microsoft Word is simple when you select the correct size and feed options. By loading the envelope carefully, keeping scaling at 100%, and running a test print, you can create professional-looking envelopes for invitations and announcements.
This guide covers everything you need to know about printing A7 envelopes in Microsoft Word.