Microsoft 365 is used across many devices, including Windows PCs, Macs, Chromebooks, and tablets. While the desktop version of Word includes a built-in envelope tool, the web-based version of Microsoft Word does not always provide the same envelope features. However, you can still create and print envelopes using Microsoft 365 by following the right workflow.
This guide explains how to print envelopes using Microsoft 365 in a browser, how to use the desktop app when available, and how to create reusable envelope layouts for consistent results across devices.
What You Need Before You Start
Before printing envelopes with Microsoft 365, make sure you have:
A printer that supports envelope printing
Flat, printer-compatible envelopes
The correct envelope size
A stable internet connection
Access to Microsoft 365 (web or desktop)
Printing one test envelope first helps avoid wasted supplies.
Supported Envelope Sizes
| Envelope Type | Size |
|---|---|
| #10 | 4.125 × 9.5 inches |
| DL | 110 × 220 mm |
| C6 | 114 × 162 mm |
| C5 | 162 × 229 mm |
Custom sizes can be used if your envelope is not listed.
Option 1: Using Word Desktop with a Microsoft 365 Subscription
If your Microsoft 365 subscription includes the desktop version of Word, you can use the built-in envelope tool.
Steps:
Open Word (desktop).
Click the Mailings tab.
Select Envelopes.
Enter the delivery and return addresses.
Click Options to choose the envelope size and feed method.
Load the envelope in your printer.
Click Print.
This is the easiest and most accurate method for printing envelopes.
Option 2: Printing Envelopes Using Word for the Web
Word for the web does not always show the Envelopes tool. In this case, you can create an envelope layout manually.
Create a Manual Envelope Layout
Open Word in your browser.
Create a new blank document.
Go to Layout > Page Size.
Set a custom size to match your envelope.
Insert two text boxes:
One for the delivery address
One for the return address
Position the text boxes correctly.
Save the document.
This file can now be reused for future envelopes.
Print the Envelope from Your Browser
Click File > Print.
Choose your printer.
Set the paper size to your envelope size.
Select the correct tray or manual feed option.
Click Print.
Always check the print preview before printing.
How to Load the Envelope
Envelope loading depends on your printer, but these general steps apply:
Turn off the printer.
Open the paper tray or manual feed slot.
Place one envelope in the tray.
Adjust the paper guides snugly.
Keep the envelope flat and unbent.
Turn the printer back on.
Printing one envelope at a time improves reliability.
Printing Envelopes Across Different Devices
Microsoft 365 allows you to use the same envelope file on:
Windows PCs
Macs
Chromebooks
iPads and tablets
Saving your envelope layout to OneDrive makes it easy to print from any device.
Printing Envelopes from an Existing Document
If you already have a letter:
Copy the address.
Paste it into your envelope layout file.
Adjust spacing if needed.
Print the envelope.
This avoids changing your original document.
Printing Multiple Envelopes
For bulk mail, use one of these methods:
Desktop Word Mail Merge (best option)
Duplicate the envelope file and change addresses
Use a spreadsheet with multiple address entries
Mail merge provides the most professional results.
Print Alignment Tips
To keep your addresses properly positioned:
Confirm the envelope size
Align the envelope carefully in the tray
Print a test envelope
Adjust margins slightly
Keep scaling at 100%
Small adjustments usually fix alignment issues.
Common Problems and Fixes
Envelopes Tool Not Available
Use the manual layout method
Switch to the desktop app if possible
Envelope Will Not Feed
Use the manual feed tray
Load only one envelope
Avoid thick or padded envelopes
Address Prints Off-Center
Recheck page size
Adjust text box positioning
Confirm tray selection
Printer Not Detected
Check Wi-Fi connection
Restart the printer
Reconnect the printer
Best Print Settings Checklist
Paper Size: Match envelope size
Orientation: Based on feed direction
Tray: Manual or multipurpose
Paper Type: Plain / Envelope
Scaling: 100%
Can You Print a Logo on an Envelope in Microsoft 365?
Yes, logos can be added to envelopes in Microsoft 365.
Tips for best results:
Use high-quality images
Place logos in the top-left area
Leave space from the edges
Avoid the flap area
Simple designs produce cleaner prints.
Final Tips
Printing envelopes with Microsoft 365 is flexible once you understand the available tools. If you have access to the desktop app, use the built-in envelope feature. If you rely on the web version, a custom envelope layout works just as well.
This guide covers everything you need to know about envelope printing in the Microsoft 365 ecosystem for accurate, consistent results.