Microsoft Word 2007 includes a built-in envelope printing feature that allows you to quickly format and print mailing envelopes for letters, invoices, and official correspondence. Whether you are sending business mail or personal letters, using Word’s envelope tool helps ensure correct address placement, proper sizing, and clean alignment when printing.
This guide explains how to print an envelope in Word 2007, including envelope setup, size selection, printing options, printer loading, alignment tips, and solutions to common problems.
What You Need Before You Start
Before printing an envelope in Word 2007, make sure you have the following:
A printer that supports envelope printing
Flat, inkjet- or laser-compatible envelopes
The correct envelope size for your mail
Your printer connected and working properly
It is always best to print one test envelope first to avoid wasting supplies.
Supported Envelope Sizes in Word 2007
| Envelope Type | Size |
|---|---|
| #10 | 4.125 × 9.5 inches |
| DL | 110 × 220 mm |
| C6 | 114 × 162 mm |
| C5 | 162 × 229 mm |
If your envelope size is not listed, Word 2007 also allows you to set a custom size.
How to Set Up an Envelope in Word 2007
Word 2007 uses the Ribbon interface, and the envelope tool is located in the Mailings tab.
Follow these steps:
Open Microsoft Word 2007.
Click the Mailings tab on the Ribbon.
In the Create group, click Envelopes.
Enter the Delivery Address.
Enter the Return Address (optional).
Click Options to adjust size and printing settings.
The Envelopes and Labels dialog box is where most of the setup happens.
Envelope Options and Printing Options Explained
When you click Options, two important tabs appear.
Envelope Options Tab
Use this tab to:
Select the envelope size
Change the font for the delivery address
Change the font for the return address
Make sure the size matches your physical envelope.
Printing Options Tab
This tab controls how the envelope feeds into your printer.
You can:
Choose whether the envelope prints face up or face down
Select the feeding direction (short edge or long edge)
See a diagram showing how to load the envelope
Always follow the diagram that matches your printer’s paper path.
How to Load the Envelope
Envelope loading depends on your printer model, but these general steps apply to most printers:
Turn off the printer.
Open the paper tray or manual feed slot.
Place one envelope in the tray.
Adjust the paper guides to fit the envelope.
Keep the envelope flat and unbent.
Turn the printer back on.
Printing one envelope at a time reduces the risk of jams.
Print an Envelope in Word 2007
After setting up the envelope:
Click Print in the Envelopes dialog box.
The envelope will print as a single page.
If you click Add to Document, Word inserts the envelope as page one, allowing you to save it for future use.
Printing Envelopes from an Existing Document
If you already have a letter open:
Go to Mailings > Envelopes.
Word may automatically pull the address from the document.
Review the address and formatting.
Click Print.
This saves time when sending letters to multiple recipients.
Printing Multiple Envelopes Using Mail Merge
For bulk mail, Word 2007 supports envelope mail merge.
High-level steps:
Go to Mailings > Start Mail Merge > Envelopes.
Choose your envelope size.
Select your recipient list.
Insert address fields.
Finish and print.
Mail merge is ideal for business mailing lists.
Print Alignment Tips
To keep your addresses properly centered:
Always select the correct envelope size
Use the Printing Options diagram
Print a test envelope first
Adjust margins if needed
Keep scaling set to 100%
Small margin changes can fix most alignment issues.
Common Problems and Fixes
Envelope Will Not Feed
Load only one envelope
Use the manual feed tray if available
Avoid thick or padded envelopes
Address Prints Off-Center
Recheck envelope size
Adjust margin settings
Confirm the feed direction
Ink or Toner Smudges
Use printer-compatible envelopes
Let the envelope dry before handling
Avoid glossy surfaces
Wrong Tray Selected
Open printer settings
Choose the correct paper source
Best Print Settings Checklist
Paper Size: Match envelope size
Orientation: As shown in the diagram
Tray: Manual or multipurpose tray
Paper Type: Plain / Envelope
Scaling: 100%
Can You Print a Logo on an Envelope in Word 2007?
Yes, logos can be added to envelopes in Word 2007.
Tips for safe logo printing:
Place the logo in the top-left corner
Keep space away from the edges
Avoid the adhesive flap area
Use high-quality images
Simple designs print more cleanly than complex graphics.
Final Tips
Printing envelopes in Word 2007 is straightforward once you understand the envelope setup and feed options. By selecting the correct size, following the loading diagram, and running a quick test print, you can produce clean, professional-looking envelopes for business or personal use.
This guide covers everything you need to know about envelope printing in Microsoft Word 2007 for reliable and accurate results.