How to Print an Envelope on Canon Printer

Printing envelopes on a Canon printer is a practical skill for offices, small businesses, and home users who want professional-looking mail without outsourcing to a print shop. Canon printers support envelope printing across many models, but the exact steps depend on the printer series, driver settings, and the software you use. This guide explains everything in a clear, step-by-step way so you can print envelopes correctly the first time.

What You Need Before Printing

Before you start, make sure you have the following:

  1. A Canon inkjet or laser printer that supports envelope printing

  2. Envelopes in the correct size (such as #10, DL, C5, or Monarch)

  3. The latest Canon printer driver installed

  4. A document with the address layout prepared in Word, Google Docs, or another editor

Most Canon PIXMA, MAXIFY, imageCLASS, and i-SENSYS models support envelope printing, but always check your model’s specifications to confirm supported envelope sizes.

Supported Envelope Sizes on Canon Printers

Common envelope sizes supported by Canon printers include:

• #10 (4.125 × 9.5 inches)
• DL (110 × 220 mm)
• C5 (162 × 229 mm)
• Monarch (3.875 × 7.5 inches)
• A7 (5.25 × 7.25 inches)

Using unsupported sizes may cause paper jams or misaligned prints.

How to Load Envelopes in a Canon Printer

Correct loading is the most important step for clean, centered printing.

Rear Tray (Inkjet Models)

  1. Open the rear paper tray.

  2. Slide the paper guides outward.

  3. Place the envelope with the flap side down and the print side facing up.

  4. Insert the envelope short-edge first.

  5. Slide the guides snugly against the envelope without bending it.

Front Cassette (Laser Models)

  1. Pull out the paper cassette.

  2. Adjust the guides to match the envelope size.

  3. Place the envelope print-side down.

  4. Ensure the flap is positioned correctly based on Canon’s diagram.

Always load only one or two envelopes at a time for best results.

Printing an Envelope Using Microsoft Word

Microsoft Word offers built-in envelope printing that works well with Canon printers.

Step-by-Step Setup

  1. Open Microsoft Word.

  2. Go to the Mailings tab.

  3. Click Envelopes.

  4. Enter the delivery and return addresses.

  5. Click Options and select your envelope size.

  6. Go to Printing Options and choose your Canon printer.

  7. Set the feed method according to your printer’s tray.

  8. Click Print.

If the text is misaligned, adjust the margins in the Envelope Options menu.

Printing Envelopes from Google Docs

Google Docs does not have a built-in envelope tool, but you can still print envelopes with a custom layout.

How to Set Up the Layout

  1. Open a new document.

  2. Go to File > Page Setup.

  3. Set custom page size to match your envelope.

  4. Adjust margins.

  5. Insert the address text.

  6. Go to File > Print.

  7. Select your Canon printer.

  8. Choose the correct paper size.

Make sure the preview matches the physical orientation of your envelope.

Canon Printer Driver Settings for Envelopes

Canon’s printer driver plays a major role in envelope printing quality.

Recommended Driver Settings

• Paper Size: Select the exact envelope size
• Media Type: Envelope
• Print Quality: Standard or High
• Orientation: Landscape or Portrait depending on layout
• Borderless: Off

Using the wrong paper type often causes smudging or skewed text.

Common Canon Envelope Printing Problems and Fixes

Problem: Envelope Jams

Fix:

  1. Use only supported sizes

  2. Load fewer envelopes

  3. Flatten envelopes before printing

  4. Adjust paper guides tightly

Problem: Misaligned Text

Fix:

  1. Adjust margins in Word or Docs

  2. Confirm envelope orientation

  3. Check driver paper size

Problem: Ink Smudging

Fix:

  1. Choose Envelope media type

  2. Reduce print speed

  3. Allow drying time

  4. Use quality envelopes

Problem: Printer Refuses to Print

Fix:

  1. Update Canon drivers

  2. Restart printer

  3. Check paper detection sensors

  4. Try manual feed

Best Canon Printer Models for Envelope Printing

Some Canon printers handle envelopes better than others.

Recommended models:

• Canon PIXMA TR8620
• Canon MAXIFY MB2720
• Canon imageCLASS MF445dw
• Canon PIXMA G6020

Business-class models usually offer better envelope support than basic home printers.

Tips for Professional-Looking Envelopes

  1. Use laser-compatible envelopes for laser printers

  2. Avoid glossy envelopes

  3. Keep fonts simple and readable

  4. Center addresses visually

  5. Test print on plain paper first

These small details make your envelopes look more professional and readable.

When to Use an Online Envelope Tool Instead

If you frequently print envelopes, an online envelope printing tool can save time.

Advantages include:

• Automatic layout
• Size presets
• Live preview
• Logo upload
• Bulk printing support

Online tools reduce manual formatting errors and improve consistency.

Final Thoughts

Printing envelopes on a Canon printer is straightforward once you understand the correct loading method, driver settings, and layout options. Whether you are printing a single letter or bulk mail for your business, following the steps in this guide will help you achieve clean, professional results every time.

With the right setup, Canon printers can produce sharp, well-aligned envelope prints that match the quality of commercial printing services.

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